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Shepherdstown Elementary School

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Our School » FAQ’s - Frequently Asked Questions

FAQ’s - Frequently Asked Questions

Library Book Checkout:
 Students may check out books on any day (not just library day). They only need to check with their classroom teacher and return the books they have previously checked out. Students are encouraged to read a variety of genre to include fiction and non-fiction.

Lost Library Book:
If a library book is lost, please report it to the Library ASAP. The cost of the lost book will be sent home; however the student may check out another book. If the book is found, send it in and the price paid will be refunded.

Damaged Book:
If a library book is damaged, please take it to the library.
*See the Library Link under Students on the Shepherdstown Website for more information.

Students may carry a packed lunch to school or they may purchase a lunch provided in the school cafeteria for $ 2.25. Milk is available for $.60.


How Do I pay for School Meals?

  • On Line Payment – View cafeteria purchases, Track meal account balances, Get low-balance email reminders. Visit to register today…..It is Free to register to view your student’s purchases and meal account balance. There is only a charge when you make an online payment*. Registering with mySchoolBucks is the only way to receive low-balance notifications. *A convenience fee will apply. All fees go directly to to cover the vendor's costs of operating mySchoolBucks™. The convenience fee applies only when making an on-line payment.


In School Payment

Send a check* made out to “MASD Food Service” in an envelope with your students name and “Meal Money” to school with your student. Check payments may be combined only when your students attend the same school. If your students attend different schools, you must write separate checks. *Note—Personal checks are preferred rather than cash. MASD is not responsible for lost cash. There will be a $10.00 fee for all checks returned for insufficient funds.



  • Free and reduced meal information will be sent home with each student on the first day of school or you may apply on-line after July 1, 2018 at
  • If you are not able to apply on-line, call or email the Food Service Department:

Karin Marlin, Food Service Director at 691-3437 or

Michele Wirth, Administrative Assistant at 691-4523 or

Absence Information/Educational Field Trips
A written excuse must be turned into the school despite the fact that you called in the absence. This is a requirement for auditing purposes. Additionally, we recognize there are times you need to take your child out of school for reasons other than an excused absence. You are allowed up to three days of unexcused/unlawful absences. After three days, we are required to report the absences to the District Magistrate.

Excused absences include:
Family emergencies
Pre-arranged doctor/dentist visits
Pre-authorized school activities
Pre-approved (5 days prior to departure) educational trips
Pre-approved college visits
Religious Holidays

Educational trip forms are the same for all schools in the district. You only need to fill one out. The receiving school will notify the other schools. Note: There is a limit to the number of educational field trip days.  See the "Educational Trip Form" under Parents on the Shepherdstown Website.

Student Appointments
When students need to leave school for an appointment, a parent must come into the office and sign the student out. The student must also be signed in upon return to school.  As a courtesy, please inform the office by email or a note with your child on planned appointment dismissals.

Volunteering/Visiting School
We encourage parents to volunteer their time and talent to help our students learn and to visit our school. However, we must keep in mind student safety considerations. We ask all persons wishing to visit any area of the school to sign in at the office, receive and wear a volunteer/guest badge, and return the badge to the office at the conclusion of the visit and sign out. Only the main doors of the school are left unlocked during the day for security reasons. Upon arrival, please report to the office area immediately. All volunteers in our school must have a current TB Tine test on file with the school nurse and all clearances must also be obtained and submitted to HR. Younger siblings may NOT accompany volunteers during their time in the building.

School Closing and Early Dismissals
Announcements of school delays (1 to 2 hours), or early dismissals will be made on our Sapphire Information System and on local radio or television stations.  Please make sure your contact information is up to date on the Sapphire Parent Portal System. Parents should be certain that your child knows where to go or what to do if you are not home in the event of an early dismissal.

If your child needs to stay indoors due to illness at recess time, please send a note to school specifying the reason and how many days he or she should remain indoors. Unless a note is sent from home, students are required by district policy to have outdoor recess when weather permits. In most cases, plan on your child going outside on cold days when the wind chill is not below 20 degrees. Keep this in mind in advising your child on what to wear.

Notes From Parents Regarding Picking Students Up
If you plan to pick your child up during the school day or after school (rather than riding the bus), a note or email is required. All notes should be sent to the child’s teacher and will then be forwarded to the office with the morning attendance. If someone other than the parent/guardian is picking your child up, it is essential that you give us the name of the person.

Bus Policy
Due to crowded buses and safety issues, no bus guest privileges will be honored. The district recognizes the inconvenience but safety is paramount.

Sick Child:
Please be certain that your Emergency Information Form is up to date with current information about your phone numbers and the numbers of other persons to contact in the event neither parent can be reached.

If you have medical concerns about sending your child to school on a given day, you can contact our school nurses by calling the office.

District policy requires that a child be fever free for 24 hours before returning to school.

Gym and Recess Excuses:

If your child in injured and cannot participate in physical education, we must have a doctor’s note stating length of exclusion. Exclusion from gym automatically means exclusion from participatory recess.

TB Tine:

All parents wishing to help in school with parties, field trips, helping in the classroom or being a lunch visitor must have a current TB Tine test on file with the school nurse. If you have questions about getting a TB Tine test or whether you have one on file, please call the health room aide, Mrs. Gardner, during the school hours.